Opening and running a coffee shop requires good quality equipment, well-roasted beans, as well as expertise in making coffees. Before opening a coffee shop, it is better to understand the start-up cost and the way to breakdown the cost. However, running a business with an average sales volume of a few dollars can be challenging in dollars and cents. By and by, a coffee shop requires a significant initial investment and the ability to manage a combination of continuous variable and fixed costs.

Before getting into the point, let’s see how much it cost at a startup of a coffee shop.

Coffee Shop Startup Costs

Start-up costs vary considerably depending on the location, size, and equipment requirements of the coffee shop. Roughly,

  • Starting a seated coffee shop usually costs between $ 200,000 and $ 375,000.
  • A large drive can cost a shop between $ 80,000 and $ 200,000.
  • Small kiosks can cost between $ 25,000 and $ 75,000.
  • An authorized sitting coffee shop costs about $ 673,700.
  • It costs $ 315,000 to open a licensed brand store.

Understanding the start-up costs is the first step in deciding whether you can start a new coffee shop. Depending on what kind of store you open, you should go from a table and chairs, a service counter, and a bakery case, and a complete wardrobe to a coffee shop to a restaurant supply store. Here, we have included the equipment such as an espresso machine, which can cost up to $20,000.

Fixed Costs

Most of the monthly expenses of any non-profit company consist of fixed expenses. This includes staff expenses, including rent and wages, salary taxes, and benefits not to exceed 15% of sales. Fixed costs are fixed from month to month, and the retailer must pay for the month regardless of sales. It means you need to cover your bottom line each month to pay these expenses.

Variable Costs

The variable cost is proportional to the products or services that a business produces. Here, the cost depends on how many cups of coffee and how much milk and sugar are used, so they can be difficult to predict from month to month.

As the owner of your coffee shop, you want to maximize your income to cover those fixed and variable expenses. That means promoting multiple sales rather than higher profit margins goods. For instance, Fancy coffee drinks are cheaper than plain coffee. Bagged coffee beans are a natural addition to the business. High quality baked goods and other foods can attract more customers.


Efficiency and productivity are very important in running any successful business, especially coffee shops. Because, in order to cover the cost of your coffee shop, you may have to sell a large number of products. In fact, ergonomics can make or break your coffee shop.

The workshop should be perfectly designed so that there is easy access to the refrigerator, cups, coffee grinder, accessories, storage supplies, and sink. Understanding ergonomics can greatly increase your income by working more efficiently with your employees.

So, let’s see how to breakdown the startup cost of coffee shop.

How to break down the start-up cost of a coffee shop?

In this glorious era, going to a coffee shop is essential to know who we are. Actually, it may be the place where our first date was, where we learned for the final exam, where we work with clients, where we go when we need to be selected, where we go when we need to rest and stay. Though coffee shop starting a good idea, it’s start-up cost is high. So, you should consider the breakdown of start-up costs. Here’s how to do it.

Finding the Location

Finding a great location is essential for any business, especially when it comes to businesses that depend on traffic. It is better if the coffee shops have high visibility and easy visibility. In fact, there may be a number of places where you can benefit from being a coffee shop owner. The rent for each of these varies considerably by location.

When considering general overview of the types of spaces, there are,

  • Mobile coffee business
  • Simple kiosk in a building lobby
  • Coffee bar
  • Café with bakery

The small cabins in most office buildings are located in their lobby and they are eager and retreating for a morning coffee break. There is a kiosk at the lower end of the rental expectation. The ground floor of most buildings has a small space for retail, which usually costs more than a square foot, but is an easy and visible access point for passengers.

If you need more seats, you should consider a place where you are alone or where the price per square foot is more attractive. What you donate is well defined and easily accessible to other tenants and allows you to sit for a while. The atmosphere changes as expected customers.

Avoid hiring by saying you need another approach. Whether a mobile coffee business is a food truck or a van or a transportable coffee cart, it can be an interesting option for you. In this situation, instead of considering your rent, you will trade for the cost, maintenance, and upkeep of the vehicle or cart and allow public sales if necessary.

Anyway, whatever the location you choose, you should also consider the rental cost before running your business as a start-up cost. It will take months to customize the space and run the business. As always, you will still pay the rent, so be sure to include 2 to 6 months’ rent in your estimate.

Customizing the location

Depending on the location you choose, setting up a place to meet your needs is another entry cost you should consider. These costs come from both the cost of the specialists you pay to assist and the cost of the construction materials. Specialized architects can be anywhere from architects, engineers, interior designers, contract workers, or coffee specialized consultants to plan the workflow of the kitchen or coffee bar area. Expect each of these individuals to pay between $ 1,000 and $ 5,000 for their services, depending on the size of the project.

The cost of materials depends on how well matched the location is already, or how much work it needs to get to that point. You may be able to rent the land for less than the amount of retail space you are given. But you should also consider the cost of the necessary upgrades. Sometimes, you may have to install lighting, reroute electrical outlets, run new water lines, etc. In fact, these costs could end up on a very steep slope. However, you should customize your location and it will help you to avoid unnecessary expenses.


Frequently, when considering costs, people avoid the cost of providing their space properly. In fact, furniture costs depend on the square footage of your space. Anyhow, you will need to consider the costs for,

  • Seating arrangements, beds, living room chairs, table chairs, chairs, etc.
  • Tables, bar area, fixed bar, coffee table, and end tables.
  • Lighting such as floor lamps, table lamps, ceiling lamps.
  • Garbage cans and supply tables.
  • Decorations and wall hangings.

Most first-time shops use furniture that was used when they first opened. In general, the intention is to invest in better furniture when the business is profitable. Buying cheaper now and buying a new price later will increase in the long run, and it will reduce the weight of the previous one when the store first opens.


The type of equipment acquired is the main differential in coffee shops. In order to start a coffee shop, you may need to provide,

High-quality drip coffee maker

Do not miss this purchase as a coffee maker can make the taste and quality of your brewed coffee regardless of the quality of the beans used. Depending on the volume of sales you expect, expect to buy one or more of these industrial-sized beer products. Costs for coffee makers can run anywhere from $ 500 to $ 2,500. Including the cost of a carafe and pots to keep the coffee fresh and hot.

Industrial Coffee Grinder

You may already know that coffee inventory is typically held as beans, in order to maintain freshness and flavor. So, you have to invest in a quality coffee grinder for $800 to $2800. With that, you may able to keep your coffee shop running on fresh grounds all day long.

Refrigerator and Freezer

At the very least, dairy products and ice require a refrigerator, which is essential even for the most common coffee drinks. If you intend to offer baked goods or more detailed beverage options, you will need a refrigerator and freezer to store the ingredients. A basic coffee shop-oriented refrigerator system can run from $ 500 to $ 2,500 depending on size.

Espresso Machine

In general, espresso machines can be a dangerous part of starting a coffee shop, but this will be useful to you if you consider selling something more than coffee. So the price tag can remain very high. Buying an espresso machine, which usually costs $ 2,000 to $ 25,000, should definitely be considered an investment in the business. Machines are manual, semi-automatic, fully automatic, and super-automatic, all of which require a reduction in labor and the distribution of espresso.

There is also a wide range of volumes and other perks, such as the ability to evaporate milk at once. Less hard work and more volume mean more, faster sales capability. Being able to handle the morning rush efficiently, can broadly affect whether people are willing to return to your shop again.

Storage and supplies

Shelves and storage cabinets are other appliances that you need to keep in your kitchen and sink clean and efficient. A quality shelf system can cost from $ 100 to $ 1,500, while a standard layout for a cabinet can run from $ 600 to $ 2,400.

Supply containers, coffee pots, and carafes, pumps, cups, lids, towels, straw, etc. are included but not limited to them. Must have an inventory size before opening the warehouse.

Other Brewing Methods

Pour-over coffee and similar techniques are all the rage currently, with customers appreciating the visual allure and clarified nature of creating their beverage by hand. Chemex, French Press, Aero Press, Pour Over, and so on. In fact, these simple tools can cost from $150 to $1,000.

Accordingly, these are the costs that you may have to face in order to open a successful coffee shop. If you decide to expand your menu, you may need additional equipment than these. Now is the time to consider the Investment.


Ultimately, this is the best part of all, in opening a coffee shop. Planning for a margin of at least 10% for each product based on monthly sales ensures that there is a surplus to reinvest in the store. Planning for a margin of at least 10% for each product based on monthly sales ensures that there is a surplus to reinvest in the store.

Keep in mind that, already you have paid 35% set aside for payments. This excess profit margin is very important for keep going and improving the business.

Recall that, the start-up cost is an investment in the future potential of your coffee shop, as long as you invest wisely, spending more money on a wider menu or larger space usually translates into a higher profit potential and sales volume. If you find it easier to spend more, you can find more success through the wide range of options available to you. Build your prices for each product based on your estimated sales to make sure that you sell at a profit. With a good amount of analysis and an understanding of cost, you can decide if starting a coffee shop is right for you.

What's your reaction?

In Love
Not Sure
Uditha Sanjaya
Uditha Sanjaya, owner of "Founder Activity" has been passionate about business since he was 14 and started his own Online marketing group in his home garage. Now His unique talent is helping B2B and B2C companies with unique lead-generation campaigns.

    You may also like

    Leave a reply

    More in:How to start